ARTICLE I: NAME AND PURPOSESection I: The name of the organization shall be The Salisbury University Bike Club at Salisbury University and shall hereafter be referred to as The Salisbury University Bike Club.
Section II: The purpose of the Salisbury University Bike Club shall be:A. To promote and encourage cycling activities related to camping, touring and outdoor enjoyment.
B. To deal with good sportsmanship and athleticism.
C. To offer opportunities to meet students with similar interests
ARTICLE II: MEMBERSHIP
Section I: Membership is open to all full-time undergraduate students at SU.A. A student is considered a member if he/she has attended one meeting.
B. A student is considered a voting member if he/she has attended 25% of all meetings.
ARTICLE III: OFFICERS AND DUTIES
Section I: The Executive Board of the Salisbury University Bike Club shall consist of the following elected officers:A. The President
B. The Vice-President
C. The Treasurer / Secretary
Section II: Qualifications of OfficersA. The elected officers shall be enrolled as full-time undergraduate student of S.U. and have attended 50% of all meetings.
Section III: Duties of OfficersA. The President's duties shall be:
- Serve as an official spokesperson of the Salisbury University Bike Club;
- Chair all the meetings of the General Membership and the Executive Board;
- Make appointments designated necessary and useful in the by-laws;
- Make a report on all current organization activities at all General Membership meetings;
- Make an address on the state of the Salisbury University Bike Club at the end of his/her term;
- Determine the time and place of all Executive Board meetings; Prepare the agenda for all Executive Board meetings;
- Be an ex-officio member of all the General Membership committees; Notify the Vice-President in the case of an inability to perform any of the above duties;
- To vote only in the case of a tie.
- Assume the duties and responsibilities of the President when he/she is unable to do so;
- Be an ex-officio member of all the General Membership committees;
- Serve as liaison between the Club and all other affiliated and associated organizations;
- Coordinate and guide all the committees of the General Membership;
- Aid the President in the fulfillment of his/her duties and responsibilities;
- Encourage participation and membership.
- Assume the duties and responsibilities of the President when the Vice-President is unable to do so;
- Disburse all Organization funds necessary with the approval of the Executive Board;
- Keep accurate, up-to-date, records of all the financial affairs of the Organization;
- Present and interpret financial reports at all General Membership meetings;
- To aid the semester membership drive and fund raising activities.
- To record and keep up-to date minutes of each meeting;
- To handle all correspondence of the organization;
- To maintain attendance records of all members
Section IV: AdvisorIt is highly suggested that the organization have more than one advisor. Advisors must be a faculty/staff member at SU. Exceptions to this must be approved by both the Office of Student Activities, Organizations & Leadership and the Student Government Association.
A. The Advisor shall act as a non-voting member of the Executive Board.
B. The Advisor shall attend at least one meeting per month, but is encouraged to attend all meetings.
C. The Advisor shall attend all Organizational functions that require faculty/staff supervision.
ARTICLE IV: ELECTIONS
Section I: Nominations for the officer positions will be taken the eleventh (11th) and the twelfth (12th) weeks of the fall and spring semesters.
Section II: Election will take place the twelfth (12th) week of the spring semester. A quorum (50% plus one (1) of the voting membership) must be present to hold a valid election.
Section III: A member is eligible to vote in elections if he/she has attended 50% of all general meetings.
Section IV: Newly elected officers shall take office at the last scheduled meeting of the spring semester.
ARTICLE V: PROVISION FOR REMOVAL / REPLACEMENT OF OFFICERS
Section I: The grounds for removal of an officer shall be:A. Abuse of power;
B. Insufficient time for his/her position;
C. Violation of absentee policy;
D. Dereliction of duties;
E. Conduct unbecoming an executive board officer
Section II: Procedure for removalA. Any Organization member may bring charges against an officer;
B. These charges must be presented in a written form to the entire Executive Board for review. If the Executive Board determines that there are enough grounds, the charges will be brought before the General Membership.
C. The General Membership will review the charges and vote on the removal of the officer. Removal from the office requires a two-thirds vote of the Salisbury University Bike club body.
D. Before the removal procedure is carried out, the officer must be notified written or verbally and must be given the option to be present during the procedure.
Section III: Should the Presidency fall vacant, the Vice-President shall immediately assume the office. Should any of the other offices fall vacant, nominations and selections for the vacated office(s) will be held at that next regularly scheduled meeting.
ARTICLE VI: MEETINGS
Section I: The day and time of the regular meetings should be convenient so that all executive board members are in attendance and the majority of the membership and advisor may attend.A. Regular meetings will be held once a week during the academic year;
B. The officers shall determine the time and frequency of the Executive Board meetings.
ARTICLE VII: AMENDMENTS AND REVISIONS
Section I: Procedures for amendments are as follows:A. Any member may propose an amendment to the constitution;
B. This amendment should be reviewed (in written form) by the General Membership at two consecutive meetings;
C. The amendment will be voted on at the second meeting;
D. Passage shall be two-thirds majority of the voting members;
E. If passed, the President shall make proper revisions in the written constitution and/or by- laws;
F. The Student Government Association must approve all amendments and revisions.